INCEIF Knowledge Repository Policy

1.0 Purpose

  • • The purpose of this policy is to establish a framework within which INCEIF Knowledge Repository (IKR) is managed, in order to ensure that IKR reflects, strengthen and support INCEIF’s vision to be the knowledge leader in Islamic finance.

2.0 Application & Scope

  • • This policy applies to all users of the INCEIF’s institutional repository (IKR).

3.0 Definition & Abbreviation

  • • IKR (the Repository): INCEIF Knowledge Repository - to collect, manage, preserve, showcase and share works and publications produced by members of INCEIF community.
  • • INCEIF KMC: refers to INCEIF Knowledge Management Centre.
  • • CRP: refers to Centre of Research and Publication.
  • • IC: Intellectual Contribution – the scholarly contribution of INCEIF staff, researchers and or faculty members.
  • • OAI-PMH: refers to Open Archive Initiative – Protocol for Metadata Harvesting; a protocol developed for harvesting or collecting metadata descriptions of records in an archive so that services can be built using metadata from many archives.
  • • Dublin Core: The Dublin Core is an initiative to create a digital ‘library card catalog’ for the Web. It is made up of a set of 15 standard metadata elements that facilitate indexing and searching of electronic resources in the World Wide Web.
  • • Metadata: A set of data that describes and gives information about other data.
  • • Guest user: refers to the Repository’s user with public access.
  • • Subscribed user: refers to all users who are subscribed to INCEIF KMC’s membership.

4.0 Policy Content

4.1 Purpose of IKR

4.1.1 IKR will collect, manage, preserve, showcase and share INCEIF’s knowledge and thought leadership to be discovered by a global audience

4.2 Acquisition & Accession

4.2.1 IKR shall contain scholarly works, expert insights, theses and learning materials of INCEIF’s knowledge community (Faculty members, staffs, students and alumni).

4.2.2 To be eligible to have your publications showcased in IKR, authors must be members of the knowledge community at time of publication, submission or reporting. Contributions may include authors, staffs and researchers external to INCEIF, if they are co-authoring with INCEIF authors or are affiliated with INCEIF at the time of publication.

4.2.3 INCEIF KMC shall acquire material for inclusion in IKR through various University channels and seek approval from its respective author(s) or creator(s) for accession into IKR.

4.2.4 Materials shall be accessioned into the Repository via submission by KMC through knowledge capturing of INCEIF’s knowledge (subject to INCEIF Research and Publication Policy), through submission/donation by participating departments or bodies and INCEIF knowledge community. Acquisitions may additionally be made via gift, bequest, licensing agreement and service specific needs.

4.2.5 Examples of content types appropriate to the Repository includes:

  • Scholarly works

  • i) Academic proceeding

  • ii) Book

  • iii) Case studies

  • iv) Chapter in book

  • v) Industry article

  • vi) Journal article

  • vii) Research monograph

  • Expert Insights

  • i) Academic presentation

  • ii) Blog Post

  • iii) Industry talk

  • iv) Interview

  • v) Keynote & speech

  • vi) Policy paper

  • vii) Professional Practice Paper

  • viii) Public lecture

  • ix) Research & Publication Bulletin

  • x) Seminar paper

  • xi) Working paper

  • Theses

  • i) Masters

  • ii) PhD

  • Learning Materials

  • i) Examination paper

  • ii) Law & case studies

4.2.6 The following types of materials are NOT included in the Repository:

  • i) Materials intended for commercial purposes

  • ii) Materials containing confidential or proprietary information

  • iii) Materials restricted due to cultural sensitivity

  • iv) Materials that would infringe a legal obligation of the university and/or the author(s) or creator(s), or the legal rights of a third party.

4.3 Availability & Access

4.3.1 Full-text or digital information (objects) uploaded in IKR may be acquired from or by INCEIF knowledge communities, subscribed users and their affiliates.

4.3.2 The contents made available on IKR can be accessed by:

  • Subscribed users:

  • i) Faculty member

  • ii) Staff

  • iii) Student

  • iv) Alumni

  • v) External users (Professional & Corporate)

  • vi) INCEIF affiliates

  • Guest users:

  • i) Public

4.3.3 The material in IKR is intended to be discoverable by both guest and subscribed users via the Repository's web site ( and most common search engines such as Google, Yahoo! and Bing.

4.3.4 Wherever possible, the full text of the material is made available for subscribed users, subject to user’s privilege, copyright law and license agreements.

4.3.5 For guest users, the full text will not be made available for either view or download, but the Repository provides detailed metadata and location information of the items.

4.3.6 All material in IKR contains bibliographic details (metadata) such as author, title etc. which is made available for harvesting by most common search engines via OAI-PMH.

4.3.7 The metadata schema used throughout by the Repository will be principally based on Dublin Core, in accordance to INCEIF Metadata Entry Guidelines.

4.4 Usage & Copyright

4.4.1 The contents made available on IKR by INCEIF KMC are either:

  • i) protected by third-party rights such as copyright or trademarks (for which the INCEIF KMC is permitted to make available to User)

  • ii) is copyright to INCEIF, or

  • iii) are materials which are in the public domain.

    4.4.2 All users will be expected to use materials in the repository within the copyright limits as according to the Malaysian law on copyright (Copyright Act 1987 and other related regulations) and copyright law of other respective database provider's countries, and subject to INCEIF’s Anti Plagiarism Policy.

    4.4.3 Users may access and use the items in the repository for personal research or study, educational, or not‐for‐profit purposes without prior permission, provided that:

    • i) the authors, title and full bibliographic details is credited, where available, and

    • ii) user may not alter, transform, or build upon any materials

    • iii) a hyperlink and/or Universal Resource Locator (URL) are given for the original metadata page, and the content is not changed in any way.

    4.4.4 Full text of the items shall not be sold commercially, made copies or distribute to other parties in any format or medium without formal permission of the copyright holders.

    4.4.5 Some items are individually tagged with different rights permissions and conditions.

    4.4.6 INCEIF or INCEIF KMC should not be made liable for any copyright infringement done arising from use of items in the Repository.

    4.5 Legal disclaimer

    4.5.1 INCEIF KMC has prepared and developed the content of this website responsibly and carefully, but disclaims all warranties, express or implied, as to the accuracy of the information contained in any of the materials on this website or on other linked websites or on any subsequent links. INCEIF KMC makes no representation or warranty, and expressly disclaims any liability with respect to copyright statements and related terms and conditions in accordance with the INCEIF KMC website disclaimer. This includes, but is not by way of limitation:

    • i) any implied warranties of merchantability and fitness for a particular purpose

    • ii) any liability for damage to User’s computer hardware, data, information, materials and business resulting from the information or the lack of information available

    • iii) any errors, omissions, or inaccuracies in the information

    • iv) any decision made or action taken or not taken in reliance upon the information.

      4.5.2 INCEIF KMC makes no warranty as to the content, accuracy, timeliness or completeness of the information or that the information may be relied upon for any reason and bears no responsibility for the accuracy, content or legality of any linked site or for that of any subsequent links. INCEIF KMC makes no warranty that the website service will be uninterrupted or error-free or that any defects can be corrected.

      4.5.3 INCEIF KMC shall not be liable for any losses or damages (including without limitation consequential loss or damage) whatsoever from the use of, or reliance on, the information in its website, or from the use of the Internet generally. Any links to other websites do not constitute an endorsement or an approval by INCEIF KMC of any products, services, policies or opinions of the organisation or individual.

      4.5.4 When User are finished interacting with one or more online services using User’s INCEIF KMC Account, User must then log out and close all of User’s browser windows to prevent other users from accessing KMC services through User’s account. Please be aware that INCEIF KMC accepts no liability for financial or any other loss incurred if User do not log out and close all of User’s browser windows.

      4.5.5 These disclaimers and exclusions shall be governed by and construed in accordance with the laws of Malaysia under the exclusive jurisdiction of the courts of Malaysia. Those who choose to access this site from outside the Malaysia are responsible for compliance with local laws if and to the extent local laws are applicable.

      For printed version of this document, click here